Position Overview: The Administrative Coordinator, Museum Services will support the Vice President, Museum Services and the Museum Services division in administrative work, including (but not limited to) scheduling and calendar management; departmental and interdepartmental meeting scheduling, tracking, and agenda preparation; VIP scheduling and service; administrating the department’s budget; and office organization. The position frequently will use Microsoft Office products and additional scheduling, project management, and CRM software. This position requires attention to detail, organizational skills, discretion, excellent communication skills, and the ability to work in a fast-paced environment.

Specific Job Duties:

• Maintain schedule for the VP, Museum Services and schedule meetings (internal and external)
• Manage administration of the department’s annual budgeting process. Lead planning meetings related to the budget, prepare expense reports and purchase orders as needed, and monitor monthly budget reports
• Manage interdepartmental meeting schedule for exhibitions, regular events, and other projects and programming for which the Museum Services division takes lead
• Attend meetings, create agendas and reports, and follow up on action items
• Provide general administrative support
• Collaborate with Museum Services staff to create presentations for educational public programs and employee programs
• Work with other divisions to schedule, greet, and escort artists, donors, vendors, and other guests
• Facilitate communication between VP and Exhibition Services, Editorial, and Collections staff
• Maintain and update exhibition calendars; update sections of the museum’s institutional calendar; monitor ongoing projects using a variety of project management software
• Book travel arrangements
• Other duties as assigned
Requirements

Minimum Requirements:

• Minimum three years of experience in office management or administration
• Bachelor’s degree in complementary field of study
• Proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel, Teams)
• Budget management experience
• Familiarity with the history of country music and key figures within the genre; engagement with contemporary music; familiarity with roles and functions of music industry professionals
• Excellent written and verbal communication skills
Preferred Qualifications:

• Substantive experience working in a museum or other non-profit arts institution
• Proficiency with photo editing, desktop publishing, and customer resource management software
• Experience navigating databases
• Experience with project management software such as Basecamp and Microsoft Teams
Key Qualifications (Knowledge, Skills & Abilities):

• Strong time management and organizational skills
• Professional demeanor and discretion
• Ability to work both collaboratively and autonomously
• Respect and passion for country music as an art form. A commitment to continually expand knowledge of country music history as well as current music, artists, and events
• Problem-solving skills; ability to identify and execute initiatives that contribute to the museum’s success
• Understanding and appreciation of the Country Music Hall of Fame and Museum’s mission