Role Description

Reporting to the GM, VP Booking, the Booking & Event Manager will support senior leadership in setting and achieving strategic goals that deliver diverse, high-quality programming, enhance client experience, and drive attendance and revenue growth.

In this role, the candidate will contribute to the development of event concepts, secure bookings with promoters/agents, participate in deal negotiations, oversee admin duties, handle walkthroughs, advance shows in conjunction with production, serve as the primary the day-of-show on site contact for clients, coordinate merch, and settle shows.

A strong understanding of the events and the entertainment industry is essential for success in this position. To excel in this role, the ideal candidate should be entrepreneurial, passionate about booking & live events, self-motivated, adaptable, level-headed, team-oriented, hardworking, organized, and creative, with the ability to thrive in a fast-paced environment.

ESSENTIAL PRIMARY FUNCTIONS:

• Identify new event opportunities across concerts, comedy, private, corporate, award shows, and cultural community events. Cultivate partnerships and craft compelling event pitches that align with the venue’s brand and strategic vision.
• Assist in the booking and management of events inclusive of communicating deal points, contract generating, working with accounting and production on estimates, advancing shows, working events, and handling settlement.
• Expanded role of show coverage, on-site presence, key contact for respective clients, and responsible for overflow and special projects upon request.
• Serve as a liaison for promoters, artists, agents, studios, networks, executives, producers, and external partners while coordinating with internal teams to ensure seamless event execution.
• Oversee planning and execution of corporate events, special events, and commercial/tv shoots, which include coordinating red carpet set up, step & repeats, VIP arrivals, etc.
• Oversee show settlements and related documentation. Manage invoices, expense reports, and maintain compliance with internal accounting and audit controls.
• Provide strategic oversight for assigned events, ensuring alignment with programming objectives, maximizing revenue potential, and enhancing the overall guest experience.
• Develop, cultivate, and maintain strong relationships with local and national promoters, agents, managers, and production agencies to secure events at Dolby Theatre
• Conceptualize and develop unique event ideas that maximize revenue by utilizing the distinctive amenities, prime Hollywood location, and setting at Ovation Hollywood.
• Support negotiation and execution of event deals, securing favorable terms that optimize financial and experiential outcomes.
• Develop and execute market-specific events that generate appropriate returns, including rental revenue, ancillary income, and co-promotional opportunities. Identify revenue-maximization strategies, evaluate potential risks, and implement mitigation solutions.
• Create, monitor, and analyze event revenue estimates, providing regular updates and strategic recommendations as necessary.
• Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment while maintaining accuracy and professionalism.
• Collaborate closely with production, marketing, box office, operations, and accounting teams through clear communication and regular meetings to coordinate booking and event efforts.
• Assist in managing departmental and event budgets, implementing strategies to maximize revenue streams while optimizing cost efficiencies.
• Analyze and report event performance insights to senior management, informing future programming strategies.
• Stay up to date on industry trends, competitor activities, and emerging opportunities, sharing insights to support programming initiatives.
• Provide prompt, professional responses to external organizations, agencies, departments, and key stakeholders.
SECONDARY FUNCTIONS:

·       Assist in coordinating internal ticket buys, comps, guest list, credentials, and VIP arrivals.

• Provide support in the coordination of talent gifting.
• Facilitate Pollstar reporting functions, including data submission and management.
• Assist in departmental/company research projects/presentations as requested

**EDUCATION/EXPERIENCE REQUIREMENTS: **(including certification, licenses, etc.)

·       Bachelor’s degree from an accredited school (desired)

·       5+ years related experience in the entertainment and/or live events industry.

·       Industry knowledge: booking experience, facility operations, event coordination and event-related services

• Willingness to work extended hours, including many nights, weekends, and holidays.
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COMMUNICATION SKILL REQUIREMENTS:

·       Ability to communicate effectively with clients, colleagues, vendors, and guests, both orally and in writing

·       Communication with other departments regarding event-related needs and service requirements

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MATHEMATICAL SKILL REQUIREMENTS:

·       Intermediate skills in Excel; must be able to create spreadsheets, basic formulas

REASONING SKILL REQUIREMENTS:

·       Work independently, exercise judgment and initiative

·       Handle multiple tasks simultaneously

·       Organize and prioritize work to meet deadlines with special attention to detail

·       Work effectively under pressure and/or a stringent schedule and produce accurate results

·       Ability to use common sense in determining the correct course of action to resolve issues and problems

·       Ability to organize, analyze, interpret and evaluate problems and provide practical, cost-effective solutions

·      Ability to plan, organize and monitor the work and activities of self and direct reports according to priorities, established schedules and deadlines

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TECHNICAL SKILL REQUIREMENTS:

·       Microsoft Office Suite (Excel, Word, Outlook)

·       Knowledge of Ticketmaster applications

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PERFORMANCE METRICS:

·       Ability to provide leadership, counsel, motivation and constructive feedback to staff, securing their respective commitments to the project's goals

·       Ability to create positive relationships within the organization and communicate directly with all Theatre staff