Category: Artist/Label Services

Overview
We are seeking a highly organized, proactive, and discreet Executive Assistant to support a Founder / Artist Manager in a fast-paced, dynamic environment. This role goes beyond traditional administrative support, it is a true right-hand position, balancing high-level executive support, travel coordination, and oversight of day-to-day office operations.
The ideal candidate thrives under pressure, anticipates needs before they arise, and can seamlessly switch between strategic thinking and detailed execution.
Key Responsibilities
Executive Support
• Manage complex calendars across multiple time zones, prioritizing shifting demands and high-volume scheduling
• Coordinate internal and external meetings, calls, and appointments with precision
• Act as gatekeeper and liaison between manager and internal/external contacts 
• Prepare agendas and follow-ups for meetings
• Handle sensitive and confidential information with the highest level of discretion
Travel & Logistics
• Coordinate extensive domestic and international travel, often on short notice
• Prepare detailed itineraries including flights, accommodations, ground transport, and contingencies
• Travel alongside manager as needed to provide on-the-ground support
• Manage expenses, travel budgets, and post-trip reconciliation
• Anticipate preferences to ensure seamless, high-touch travel experiences
Office & Operations Management
• Oversee day-to-day office operations to ensure a smooth and efficient working environment
• Manage office vendors, supplies, and services
• Support onboarding of new hires 
• Assist with light project management across internal initiatives
• Implement and maintain organizational systems and processes
Personal Support (as needed)
• Assist with personal scheduling, appointments, and logistics
• Coordinate gifting, events, and special projects
• Handle ad hoc personal tasks with professionalism and discretion
Qualifications
• 3 + years experience supporting a senior executive
• Experience in fast-paced industries (entertainment, music, startups, or creative sectors preferred)
• Exceptional organizational and time management skills
• Strong written and verbal communication
• Ability to anticipate needs and problem-solve independently
• High level of discretion and emotional intelligence
• Proficiency in Google Workspace, Microsoft Office, and scheduling tools

This position is open within either Forward Motion Artists or Three Six Zero.