Salary: USD 80000.00 - 100000.00 annually

Category: Artist/Label Services

ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently in search of a Personal Assistant for a high profile entertainer based in Nashville. This is a full-time, in-person role based in Nashville requiring exceptional discretion, organizational skills, and experience in celebrity or executive support.

What Winning In This Role Looks Like

• You are highly trustworthy and operate with strict discretion and professionalism at all times
• You are proactive rather than reactive
• You anticipate needs before they are voiced
• You are highly organized with exceptional attention to detail
• You take ownership: when something is delegated to you, it is handled fully
• You are extremely organized and detail oriented
• You are solution oriented and resourceful and have strong problem solving skills
• You are calm under pressure 
• You are comfortable working in fast-paced, high demand environments with ever changing priorities
• You have strong multitasking and time management abilities
• You are comfortable managing complex, shifting schedules
• You can work with a variety of personalities across the artist's extended team
• You are grounded and professional: you understand your role and take pride in it
• You maintain strong professional boundaries
• You are excellent at communicating and have strong interpersonal skills
• You carry yourself with confidence
• You have a valid drivers license and reliable transportation

Regular Tasks For This Role

• Local assistance with managing vendors at home including local errands and pickups/drop-off’s 
• Manage complex calendars, scheduling, and daily priorities across personal, professional, and family commitments
• Send timely reminders for all appointments and commitments
• Prepare daily schedules, briefing materials and travel packets as needed
• Assist in managing detailed travel logistics including flights, accommodations, ground transportation, itineraries and schedule changes
• Handle time sensitive personal logistics: renewals, last minute appointments, reservations
• Run personal errands
• Assist with gift planning and purchasing for holidays, birthdays, special occasions and corporate gifting
• Help oversee and organize personal archives including memorabilia, awards, important keepsakes and collectibles
• Liaise professionally with management, business managers, lawyers, and production contacts to coordinate meetings, calls, appointments and personal commitments
• Maintain organization of important documents, contacts, records and ongoing projects
• Serve as primary point of communication between the artist, management, household staff, vendors and external parties
• Oversee day to day household operations and ensure smooth overall household flow
• Coordinate household vendors, maintenance, repairs, service appointments and deliveries
• Assist with organization and upkeep of multiple properties as needed
• Coordinate meal planning and scheduling alongside the principal and chef
• Help prepare for guests, household gatherings and special events
• Proactively plan and coordinate logistics for events, appearances, dinners, family gatherings and travel
• Assist with packing, unpacking and travel preparation as needed
• Anticipate scheduling conflicts and proactively problem solve in a fast paced environment
• Maintain flexibility and availability for occasional after-hours or travel-related needs
• Assist with special projects, research and miscellaneous administrative tasks as needed
• Coordinate with business management, legal teams, household staff, security and additional support personnel when necessary

Skills / Experience / Education

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role is required
• Experience supporting high profile creatives is required
• Entertainment, music, or touring industry experience is required
• Experience with household management or estate management is a bonus
• Strong written and verbal communication skills
• Self-starter with exceptional follow through 
• Highly organized and detail oriented
• Strong critical thinking and problem solving skills
• Able to read a room and adjust accordingly
• Ability to operate at the highest level of discretion
• Genuinely enjoy being of service
• Comfortable with a role that blends time at home with occasional travel needs
• Comfortable with Google Workspace, Google Calendar, Microsoft Office, Master Tour, Slack, and Calendly

Compensation: $80,000-100,000 + medical/dental/vision and standard business expense coverage. Full time, in person.